Task app privacy ratings

To-do and project apps.

24 task management are rated against 4 public criteria, and 24 have enough evidence for a letter grade. Our pick is Plane. Of the 17 with a known jurisdiction, 11 are based in a Five Eyes country, and 15 in the wider Fourteen Eyes.

Open-source task management only · Criteria for this category · Suggest an addition · Markdown

Task management privacy ratings, sorted by pick and then by grade
Name	Grade	Score	Data	Jurisdiction	Open source	No trackers or telemetry	No ads or data sales	Independent audit
Plane Our pick Open source project management tool with issues, cycles, modules, pages and Kanban, list and Gantt views. Available as a hosted cloud service or a self-hosted Community Edition.	Grade D	45	100%	United States Five Eyes	Partial	No	Yes	Partial
Kanboard Minimalist, self-hosted Kanban project management software written in PHP, with plugins, automatic actions and an API. The project is in maintenance mode, receiving small fixes and community contributions.	Grade B	80	100%	–	Yes	Yes	Yes	No
Nextcloud Deck Kanban-style board app for Nextcloud, with boards, stacks, cards, labels, due dates and sharing with Nextcloud users and groups. Data stays on the Nextcloud server.	Grade B	80	100%	Germany Fourteen Eyes	Yes	Yes	Yes	No
Planify Open source task manager for Linux built with GTK4 and libadwaita, with projects, sections, labels and reminders. Works offline and can sync with Todoist or CalDAV servers such as Nextcloud.	Grade B	80	100%	–	Yes	Yes	Yes	No
Super Productivity Open source to-do list and time tracker with timeboxing, Pomodoro and integrations with Jira, GitHub, GitLab and calendars. Data stays on the device, with optional sync through WebDAV, Dropbox or end-to-end encrypted Super Sync.	Grade B	80	100%	–	Yes	Yes	Yes	No
WeKan Open source, self-hosted kanban board with swimlanes, checklists, custom fields and import from Trello. Runs as a web app on the user's own server.	Grade B	80	100%	Finland Outside Eyes	Yes	Yes	Yes	No
Mindwtr A Getting Things Done + Pomodoro productivity system for desktop and mobile. Local-first, no account required, can sync via WebDAV/Dropbox/local file or self-hosted deployment.	Grade C	65	100%	–	Yes	Partial	Yes	No
OpenProject Open source project management software with Gantt charts, work packages, agile boards, time tracking and wikis. Can be self-hosted or used as a cloud service from OpenProject GmbH.	Grade C	65	100%	Germany Fourteen Eyes	Yes	Partial	Yes	No
PLANKA Self-hostable kanban board for teams with real-time updates, card attachments, notifications and Markdown descriptions. Offered as a free Community edition and a paid Pro edition or hosted service.	Grade C	65	100%	Germany Fourteen Eyes	Partial	Yes	Yes	No
Vikunja Open source, self-hostable to-do and project management app with list, Gantt, table and Kanban views. Also available as a hosted service through Vikunja Cloud.	Grade C	65	100%	–	Yes	Partial	Yes	No
Leantime Open source project management system aimed at non-project managers, with tasks, Kanban boards, timesheets, goals and idea boards. Can be self-hosted or used as a paid cloud service.	Grade D	50	100%	United States Five Eyes	Yes	No	Yes	No
Mattermost Boards Open-source Kanban and project board plugin for self-hosted Mattermost servers, continuing the Focalboard project.	Grade D	50	100%	United States Five Eyes	Yes	No	Yes	No
Taiga Open source agile project management platform with Scrum and Kanban boards, backlogs, issues and wiki. Can be self-hosted or used as the hosted Taiga cloud service.	Grade D	50	100%	Spain Fourteen Eyes	Yes	No	Yes	No
Tasks.org Open source to-do list app descended from Astrid, with subtasks, tags, reminders and location alerts. Syncs with CalDAV, EteSync, DAVx5, Microsoft Exchange, Google Tasks or its own Tasks.org sync service.	Grade D	50	100%	–	Yes	No	Yes	No
Huly Open-source work platform from Huly Labs that combines issue tracking, docs, chat, video calls and planning, available as a hosted service or self-hosted.	Grade D	40	100%	–	Yes	No	Partial	No
Asana Work management platform for teams, with tasks, projects, timelines, boards and workflow automation. Data is hosted by Asana.	Grade F	20	100%	United States Five Eyes	No	No	Partial	Partial
ClickUp Work management platform with tasks, docs, whiteboards, chat, goals and AI features. Data is hosted by ClickUp on AWS.	Grade F	20	100%	United States Five Eyes	No	No	Partial	Partial
Jira Atlassian's issue and project tracking tool for software and business teams, with Scrum and Kanban boards, workflows and reporting. Available as a cloud service or self-managed Data Center edition.	Grade F	20	100%	United States Five Eyes	No	No	Partial	Partial
Linear Issue tracking and project management tool for software teams, with cycles, roadmaps and triage. Data is hosted by Linear.	Grade F	20	100%	United States Five Eyes	No	No	Partial	Partial
Microsoft To Do Microsoft's to-do list app with lists, reminders, due dates and a My Day planner. Tasks are stored in a Microsoft account and sync with Outlook tasks.	Grade F	20	100%	United States Five Eyes	No	No	Yes	No
monday.com Work management platform with boards, automations, dashboards and AI features, run by monday.com Ltd. in Israel. Data is hosted by monday.com.	Grade F	20	100%	Israel Outside Eyes	No	No	Partial	Partial
Todoist To-do list and task manager with projects, labels, filters, reminders and shared projects. Tasks sync through Doist's servers across web, desktop and mobile apps.	Grade F	20	100%	United States Five Eyes	No	No	Yes	No
Trello Kanban-style project management tool from Atlassian that organizes work into boards, lists and cards. Data is hosted by Atlassian.	Grade F	20	100%	United States Five Eyes	No	No	Partial	Partial
Basecamp Project management and team communication tool from 37signals, with to-dos, message boards, schedules, docs and chat. Data is hosted by 37signals in the United States.	Grade F	10	100%	United States Five Eyes	No	No	Partial	No

Questions

What is the most private option among task management?

Our pick is Plane. Open-source project management with issues, cycles, modules, pages and Kanban, list and Gantt views, as a replacement for Jira and Linear. The AGPL-3.0 Community Edition can be self-hosted, and its telemetry is opt-in.

How are task management rated?

Each entry answers 4 questions: open source, no trackers or telemetry, no ads or data sales and independent audit. Answers need links to evidence. See the full criteria.

Does jurisdiction matter?

Jurisdiction decides which laws can compel a provider to hand over data. Each entry shows its country and whether it is in the Five, Nine or Fourteen Eyes. The data a provider can hand over depends mostly on what it stores and who holds the keys. Read about jurisdictions and the CLOUD Act.